Physical Asset Verification & Tagging in Delhi | Barcode / QR Asset Tagging

In a Nutshell: Count It, Tag It, Reconcile It

Startup Advisory physically verifies every asset at your offices, plants and warehouses, fixes a unique barcode, QR or RFID tag to each one, and reconciles what we found to the fixed asset register — so the register finally describes what you actually own and where it is.

Verification: 100% count or a planned cycle, by location, with condition and custodian recorded.
Tagging: unique asset codes on durable tags (barcode, QR or RFID), mapped to the register.
Reconciliation: found-and-in-register, found-but-not-in-register, in-register-but-not-found — each with a recommended treatment.
Statutory link: supports CARO 2020 clause 3(i)(b) — physical verification by management at reasonable intervals.
Deliverables: tagged assets, updated FAR, exception reports, photographs and a board note for write-offs.
Provider: Startup Advisory, CA firm in Saket, New Delhi 110030. Call 9311972982.

Reviewed by CA Neeraj Rohilla, FCA — Chartered Accountant, Startup Advisory, Saket, New Delhi.

If It Is Not Tagged, It Is Hard to Prove It Exists

Laptops issued to people who have left, machines moved between plants, furniture bought in bulk and booked as one line — most growing businesses have a register that has drifted far from the floor. Asset verification and tagging closes that gap once, and tagging keeps it closed: every later count is a scan, not a hunt.

How we run it

Step 1 — Plan: obtain the register, agree locations, asset classes, tag type and the verification calendar; freeze asset movements during the count where possible.
Step 2 — Tag design: an asset code structure (company / location / class / serial) and tag material suited to the asset — tamper-evident labels for IT, metal or polyester tags for plant.
Step 3 — Physical verification and tagging: our team visits each location, identifies each asset, fixes the tag, records make, model, serial number, condition, custodian and photograph.
Step 4 — Reconciliation: verified data matched to the register; unmatched items investigated with finance and the asset owners.
Step 5 — Reporting: updated register, exception lists, recommended write-offs and capitalisations for board approval, and a process note for future movements.

What the exception reports tell you

Exception	What it usually means	Typical treatment
Found, not in register	Expensed in error, gifted, or bought as a lump sum	Capitalise if material, or record at nil value for control
In register, not found	Scrapped, sold, lost or moved	Investigate; write off with board approval and adjust tax block
Found at a different location	Transferred without paperwork	Update location and custodian
Found, damaged or idle	Impairment indicator	Assess impairment; consider disposal

Why it matters at audit time

CARO 2020 clause 3(i)(b) requires the statutory auditor to report whether property, plant and equipment have been physically verified by management at reasonable intervals and whether material discrepancies were noticed and dealt with in the books. A documented, tagged verification is the cleanest evidence you can give. Pair it with a fixed assets audit to correct the accounting side — capitalisation, depreciation and disposals.

Related Audit & Assurance Services

Fixed Assets Audit →Fixed asset register review, capitalisation, depreciation, CWIP and title checks — aligned to CARO 2020 clause 3(i).

Store Audit →Stores and inventory controls — receipts, issues, consumption, min-max levels, slow-moving stock and leakage.

Stock Audit →Bank-mandated stock audits for working capital borrowers — physical verification, valuation, ageing and drawing power.

Statutory Audit →Annual statutory audit of companies under the Companies Act, 2013 and of LLPs above the audit limits — with CARO 2020 reporting.

See all audit & assurance services

Frequently Asked Questions

It is the process of physically sighting each asset recorded in the fixed asset register, confirming its existence, location, condition and custodian, and reconciling the results with the register and the books.

Asset tagging means fixing a durable label carrying a unique asset code to each asset, usually as a barcode, QR code or RFID tag. The code links the physical asset to its entry in the register, so later verifications become a scan rather than a manual search.

Barcode and QR tags are inexpensive and suit offices and most IT and furniture assets. RFID suits high-volume or hard-to-reach assets where reading without line of sight saves time, but costs more per tag and needs readers. We recommend by asset class rather than one tag for everything.

For companies covered by CARO 2020, the statutory auditor must report whether management has physically verified PPE at reasonable intervals. There is no fixed frequency in law; a cycle covering all assets over up to three years, with portable and high-value items more often, is common.

They go on an exception list for investigation. If they cannot be traced, they are written off with board approval and the income-tax block is adjusted. The statutory auditor reports material discrepancies under CARO.

A single office with a few hundred assets is typically done in one or two days on site. Plants and multi-location businesses are planned location by location. Call 9311972982 for a scoped quote.

Our Testimonials

Vishal Singh

Best CA service. He provided the best solution at the last moment. Thanks for your service.

Ajay Philip

It was wonderful to work with KNAP. Good knowledge on taxation with prompt response.

Pranshu Gaur

Had a great experience working with Neeraj for my income tax filing. Would definitely recommend him to friends and family.

Ravish Mehta

KNAP was professional in all their dealings with us. Their processes were extremely clear and easy to understand. The project team associated with us kept us in loop on daily basis. Overall it was a good experience with them.

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I recently used KNAP ADVISORY for assistance with company registration and compliance, and I must say, I am thoroughly impressed with their service. From start to finish, they demonstrated a high level of professionalism and expertise that exceeded my expectations.

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Your professional team has shown outstanding dedication and merit recognition.

Realtoadvisors

Excellent very prompt service. Well experienced team members. Trusted company, we would like to recommend KNAP ADVISORY if you have any type of corporate registration, they serve client's from Pan India every states & best part the service charge is very reasonable.

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I am extremely delighted by the quick service of KNAP advisory team . They assisted me in the registration of my company within a short span of time. Not only this, they took care of every little thing which is required after the registration as well. Their professionalism, quick service and punctuality has amazed me. My experience with KNAP has been captivating and mesmerising. I would like to express my gratitude to Mr. Vipin and Mr. Neeraj who have taken care of every thing in this process.

Rudranath Trip

Knap Advisory's personalized approach sets them apart in the realm of CA consulting. Their team not only possesses a strong grasp of accounting principles but also goes the extra mile to understand the intricacies of your business. I appreciated their attention to detail, which translated into accurate financial analysis and strategic advice. The efficiency and transparency displayed throughout our interactions solidify Knap Advisory as a trustworthy partner for navigating complex financial landscapes.

Yash Rohilla

Knap Advisory is a standout CA consulting firm that impressed me with their expertise and commitment. Their team demonstrated in-depth knowledge of tax regulations and provided tailored solutions for my business. Timely responses and clear communication made the collaboration seamless. I highly recommend Knap Advisory for their professionalism and reliable financial guidance.

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Awsum and fast service and the company and the employes are very Co-operative excellent service regarding company registration and enrolment.

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What sets Knap Advisory apart is their dedication to delivering exceptional client service. The team was highly professional, responsive, and always available to address my questions and concerns. They fostered a collaborative and communicative environment, making me feel valued as a client and ensuring that my specific needs were met.